Pursuant to the Swiss new Federal Act on Data Protection (nFADP) which meets the requirements of the General Data Protection Regulation (GDPR), we would like to inform you with this document about the processing of your personal data by Bechtle Suisse SA and Bechtle Direct Suisse SA, and the rights to which you are entitled under data protection law. 

 

 

Responsible body (controller) and contact for data security 

 

Bechtle Suisse SA, Avenue de la Gottaz 28 A, 1110 Morges, and Bechtle Direct SA company. 

 

Contact information: info.suisseromande@bechtle.com, +41 21 632 68 11. 

 

Contact information for data security: privacy.suisseromande@bechtle.com  

 

 

Categories of data/data sources 

 

We process the following personal data within the framework of applications: 

 

  • Your master data (first name/surname, if applicable: name affixes) 

  • Contact data (address, e-mail address, telephone number) 

  • Data concerning your qualification (CV, covering letter, certificates) 

  • If applicable, criminal record/certificate of good conduct 

  • If applicable, photo/work permit/residence title, date of birth 

 

As a matter of principle, we collect your personal data directly from you as part of the application process. In certain constellations, your personal data may exceptionally also be collected from other sources such as recruitment agencies. 

 

We also use personal data that we have legitimately obtained from publicly accessible directories, (e.g. professional networks). 

 

 

Purposes and lawfulness of data processing 

 

When processing your personal data, the provisions of the GDPR, the provisions of the nFADP and all other legal provisions (labor law, equal treatment act, etc.) are always observed.  

 

We are aware of the importance of your data. Your personal data will be used solely for the purpose of the effective and correct handling of the application process and for contacting you in the context of the application process. 

 

In addition, we process your data if we have a legal obligation to do so, in particular from labor law. Processing of special categories of personal data within the meaning of Art. 9 (1) GDPR and Art. 5 (C) nFADP only takes place if it is required by law and if there is no reason to assume that your interest in excluding such processing prevails. 

 

Your consent also constitutes an agreement for data processing. If you have given us your consent (e.g. for longer storage of the application documents in our applicant pool or for the transfer of the application documents to other business units) we will process your data for this purpose as well. If we obtain your consent, we will naturally inform you about the specific purpose of the data processing and your right of withdrawal. Should the consent also refer to the processing of special categories of personal data acc. article 9 GDPR and article 5 nFADP, we will explicitly inform you in advance. 

 

 

Duration of data storage 

 

We only retain your data for the time necessary to meet the processing objective as part of the recruitment activity. 

By agreeing to this policy, your personal data (e.g. CV, application form, motivation letters etc.) will be kept for future selections, and for posts other than the one for which you submitted your spontaneous application, for 24 months from the registration of your application. 

 

You may of course withdraw your consent at any time without stating a reason, such withdrawal to be valid for the future, by sending an email to privacy.suisseromande@bechtle.com. 

 

 

Data recipients/categories of recipients 

In our company, we make sure that only those departments and individuals receive your data that need them for application process or to fulfil legal obligations.  

 

With your consent, your applicant data will also be transmitted to other affiliated business units. 

 

Your personal data may be shared with the following categories of recipients i. subcontractors who provide maintenance services for our information system and telecommunication network (including our recruiting tool); and ii. group companies, including those based outside the territory of the Swiss Confederation. 

 

None of your applicant data is forwarded to the above-mentioned categories of recipients without the necessary data protection contracts have been signed. 

 

Transmission in legal cases to certain public authorities is possible, e.g. taxation authority or law enforcement agency. 

 

 

Intention to transfer data to a third country 

 

Data transfer to third countries (outside the European Union, the European Economic Area or Switzerland) only takes place if you have given us your consent or if this is required by law.  

 

We do not transmit your personal data to service providers or allied company outside the European Economic Area. 

 

 

Rights of data subjects 

 

Your rights as a data subject are set out in Articles 15–22 GDPR / 25 & 32 nFADP, and include: 

 

  • - The right to access (Art. 15 GDPR, Art. 25 nFADP) 

  • - The right to erasure (Art. 17 GDPR, Art. 32 nFADP) 

  • - The right to rectification (Art. 16 GDPR, Art. 32 nFADP) 

  • - The right to data portability (Art. 20 GDPR, Art. 32 nFADP) 

  • - The right to object to processing (Art. 21 GDPR, Art. 32 nFADP) 

  • - The right to restriction of processing (Art. 18 GDPR, Art. 32 nFADP) 

 

To exercise these rights, please contact: privacy.suisseromande@bechtle.com. The same applies if you have questions about data processing in our company or want to revoke a given consent. You can also lodge a complaint against data processing with a data protection supervisory authority. 

 

Obligation to provide data 

 

It is not possible to decide on the conclusion of an employment relationship – the chances of success of an application – without the provision of certain personal information and data. E.g. your CV. Though we respect the principle of data minimization and data avoidance by providing us with only the data we need for a complete review of your application documents or when we are required by law to collect them. 

 

Without those data, we are unfortunately not able to check your application documents. Of course, you have the opportunity to voluntarily provide further information in your application documents. 

 

 

Automated individual decision-making  

 

We do not use any automated processing for making a decision.